Add SecurityGroup from parent folder in a profile check-in

Using folders component in WebCenter Content, let you to add default or inherit metadata to the contents that are under the parent folder.

Imagine that you have 3 different folders for a "news" content, two of them with "Public" SecurityGroup but the last one with "Secure" SecurityGroup.

Usually you will create only one profile, so users will select the folder during check-in process (if they can see them) and depending of the folder, the metadata dSecurityGroup will be filled.


Here are the steps to achieve this:

Modify "Folders" View

1. Log into Configuration Manager Applet
   
   
2. Go to "Tables" tab, and select "Collections" table.
   
   
3. Click on "Edit Table", if you cannot see the columns, click on "syncrhonize definition" close again the windows and try again (sometimes it tooks a while until the columns information appears)
   
   
4. Now move to "View" Tab and Edit the "Folders" View.
   
   
5. Edit it and select the "Change Columns" to include the dSecurityGroup
   
   
   
   
6. Move to the "Security" Tab and check the option "Publish view data".
   
   

Creating the Rule

1. Create a new rule and check it as "global"
   
   
2. Go to fields, and add "Security Group"
   
   
   
   
3. Edit "Derived field information" and in custom tab add this code:
   
   
   
   

<$nuevoValor=getViewValue("Folders",#active.xCollectionID,"dSecurityGroup")$>
<$if nuevoValor$>
<$dpPromote("dSecurityGroup",nuevoValor)$>
<$endif$>


Few things to remember

If the metadata from the parent that you want to "derive" is custom (like xDepartment) you should create a view from table "COLMETA" with the columns dCollectionID and xDepartment, for more info check on metalink this note: 780979.1